Date: 2018-04-23
Participants: Isabelle, Matthias, Tilmann, Doug, Laurina, Mrkvon
Facilitation/notes: Doug (summarized later)

Context: this was the biggest group of 'new people' to be hosted by Kanthaus.

Feelings: some felt a bit confused about the planning, but everyone enjoyed the event

Change:

• high usage of toilet paper/low adoption of hygiene bottle
• unfinished food and used plates lying around
• lots of personal plate washing/low plate reuse
• communication with the KritPsy group was done exclusively over phone, leading to confusion (e.g. that a group would come earlier to prepare the 22.)
• general introduction to kanthaus was not scheduled and then delayed
• not knowing moderators were coming and what relation they had to group
• not knowing clearly the aim of the group (i.e. group formation/building)
• no initial meeting to get to know people
• no simple document to let people know our costs

Possible changes:

• request groups to have a short 'get to know eachother' at the beginning of event
• request groups to decide how they want to cater for themselves
• have agreements in written form and shared with house and group before event
• request group to interact through Slack or email
• create a standard 'form' for applying groups (e.g. when, how many, why, etc)
• last people at table should clear table: late eaters can still get food from storage areas
• better advertise plate shelf
• create basic finance poster
• focus on positively describing desired behavior instead of requesting people not to do things (i.e. how to use a plate)

Repeat:

• cooking and eating together
• musical evening by fireside
• giving initial group the house tour and then they give the house tour to the rest
• hosting nice and interesting people
• feedback/appreciation round at the event end.